Description Offsite Budget Hearing June 11, 2009
Date 06/11/2009 Location County Commission
Time Speaker Note
9:07:02 AM Chairman White Call to Order. Present were Commissioners Murdock, Skinner, and White, and Acting Clerk to the Board Mary Miller, Finance Director Ed Blackman, Budget Coordinator Linda Leening, CAO Earl Mathers, and HR Director Cynde Hertzog
9:07:22 AM Finance Director Ed Blackman Presentation and Status after Day One. Submitted FY 2010 Above Start Up Department Request 6/11/09 Budget Worksession-Day 2 labeled Exhibit 6-11-09 B1, noting changes to the County Attorney budget due to receiving the Victim Witness grant and the Clerk and Recorder budget regarding a half-time position that was overlooked; Fund Summary Recap-FY 2010 Operating and Capital Budget-Preliminary tabled Exhibit 6-11-09 B2; Gallatin County Sheriff's Office Proposed Budget FY 2010 labeled Exhibit 6-11-09 B3; and Form for requesting new or changes to staff FY 2010 budget labeled Exhibit 6-11-09 B4 .
9:08:25 AM Discussion and Questions
9:13:26 AM Chairman White Public Safety
9:13:27 AM Finance Director Ed Blackman Comments
9:16:20 AM Sheriff Jim Cashell Coroner budget-autopsies and vehicle
9:17:04 AM Discussion between the Commission, Ed Blackman, and Jim Cashell
9:21:26 AM Commissioner Skinner I would move to put the $4,282 in Parking Garage and deny the $4,000.00.
9:21:34 AM Board discussion including Ed Blackman, Jim Cashell, and CAO Earl Mathers
9:27:30 AM Motion dies for lack of second.
9:27:32 AM I move that we deny the $8,282.00 request for additional dollars.
9:27:40 AM Chairman White Second
9:27:44 AM Motion passed 2:1. Commissioner Skinner opposed.
9:27:57 AM Chairman White Haz Mat
9:28:12 AM Finance Director Ed Blackman Comments
9:28:55 AM Jason Shrauger, Fire Chief, City of Bozeman Haz Mat budget
9:29:47 AM Discussion and Questions
9:30:06 AM Commissioner Murdock I would move that we reinstate the $11,000.00.
9:30:12 AM Commissioner Skinner Second
9:30:15 AM Board discussion including Jason Shrauger and Ed Blackman
9:33:57 AM Motion denied 2:1. Chairman White and Commissioner Skinner opposed.
9:34:03 AM Commissioner Skinner I would move to fund this request at $7,000.00.
9:34:09 AM Commissioner Murdock Second
9:34:12 AM Board discussion
9:34:41 AM Motion passed unanimously.
9:34:55 AM Chairman White L.E. Records
9:35:18 AM 911 Director Ben Hess L.E. Records budget
9:38:09 AM Discussion between the Commission, Ben Hess, and Ed Blackman
9:39:38 AM Commissioner Murdock Do you want a motion that would approve this contingent on it working with existing millage?
9:39:46 AM Chairman White Yes
9:39:47 AM Commissioner Murdock So moved.
9:39:48 AM Commissioner Skinner Second
9:39:51 AM Board discussion
9:39:54 AM Motion passed unanimously.
9:40:03 AM Chairman White Law Enforcement
9:40:22 AM Sheriff Jim Cashell Law Enforcement budget-(2) Reinstatements, (2) New Hires, Operations, Capital, and Vest Grant
9:46:07 AM Discussion between the Commission, Ed Blackman, Jim Cashell, and Secretary Tracey Schumacher.
9:57:59 AM Commissioner Skinner I would move to fund the reinstatements until September 1.
9:58:05 AM Commissioner Murdock Second
9:58:11 AM Motion passed 2:1. Commissioner Murdock opposed.
9:58:19 AM Discussion between the Commission, Ed Blackman, and Jim Cashell
9:58:57 AM Finance Director Ed Blackman Operations
9:59:02 AM Commissioner Murdock Comments, I would move that we deny all the extra expenses that are over and above baseline budget, except the ones that are offset by revenues which would be the grants stimulus MDT.
9:59:18 AM Commissioner Skinner Second
9:59:22 AM Motion passed unanimously.
9:59:36 AM Finance Director Ed Blackman I would like a motion on this just so that we can add a new budget line.
9:59:39 AM Commissioner Murdock Move to approve.
9:59:42 AM Commissioner Skinner Second
9:59:45 AM Motion passed unanimously.
9:59:50 AM Finance Director Ed Blackman Detention Center-Med/Days
9:59:53 AM Sheriff Jim Cashell Detention Center-Med/Days budget
10:01:05 AM Discussion between the Commission, Jim Cashell, and Ed Blackman. Ed Blackman suggests putting it in the Parking Garage.
10:03:08 AM Commissioner Skinner Move to put in Parking Garage.
10:03:09 AM Commissioner Murdock Second
10:03:12 AM Motion passed unanimously.
10:03:40 AM Finance Director Ed Blackman Search and Rescue
10:04:03 AM Commissioner Murdock Move to approve.
10:04:09 AM Commissioner Skinner Second
10:04:12 AM Board discussion including Ed Blackman
10:06:00 AM Motion passed unanimously.
10:06:16 AM Recess
10:22:36 AM Chairman White Reconvene to meeting. Clerk and Recorder
10:22:42 AM Clerk and Recorder Charlotte Mills Election Judges budget
10:24:51 AM Discussion between the Commision, Ed Blackman, and Charlotte Mills
10:32:02 AM I would move to approve the $1,960.00.
10:32:07 AM Commissioner Murdock Second
10:32:18 AM Motion passed unanimously.
10:32:21 AM Commissioner Murdock I would move to approve the $16,851.00 with the $13,006.00 offset.
10:32:30 AM Commissioner Skinner Second
10:32:35 AM Motion passed unanimously.
10:32:38 AM Commissioner Murdock I would move to strike the $32 grand with the full knowledge that we're going to have to come up with something, and if we can have the $8,800.00 in grants then we might have to bring that money into play from either contingency or somewher else. I know that but for right now for budget purposes I don't want to put it in there. It doesn't mean I won't help you get it when and if we need it.
10:33:09 AM Commissioner Skinner Second
10:33:12 AM Board discussion including Charlotte Mills and Ed Blackman
10:36:42 AM Motion passed unanimously.
10:36:47 AM Clerk and Recorder Charlotte Mills Comments
10:36:51 AM Finance Director Ed Blackman To maintain staff, there is a question about where it's at and stuff.
10:36:56 AM Clerk and Recorder Charlotte Mills But we're going to supply the money for that.
10:36:57 AM Finance Director Ed Blackman New money is coming in from the Records Preservation to fund this position, three quarter time position.
10:37:07 AM Commissioner Murdock Comments, move to approve it. The motion includes both items.
10:37:16 AM Commissioner Skinner Second
10:37:19 AM Motion passed unanimously.
10:38:14 AM Fairgrounds Director Sue Shockley Fair-Maintain staff budget
10:45:01 AM Discussion between the Commission, Sue Shockley, and Ed Blackman
10:50:07 AM Commissioner Murdock I would move that we approve the Fairgrounds over baseline proposals as we've discussed with the corresponding offsets in revenue and finding that with the discussion that she's got to operate within the operating reserve limits and these revenue expectations.
10:50:31 AM Commissioner Skinner Second
10:50:35 AM Board discussion including Ed Blackman
10:51:26 AM Motion passed unanimously.
10:52:23 AM County Attorney Marty Lambert County Attorney-Maintain staff budget
10:52:55 AM Discussion between the Commission, Ed Blackman, and Marty Lambert
11:03:05 AM Commissioner Murdock How about if we make a motion to support his request there and reduce the mental evaluations to $10,000.00 extra? Would that help you? Knowing full well that if it goes over that kinda like Southwest Juvenile we're gonna to have to come up with the money.
11:03:28 AM Discussion between the Commission, Marty Lambert, and Ed Blackman
11:09:52 AM Commissioner Murdock I will move that we approve those 3 items with the numbers that Ed's got in there.
11:10:07 AM Commissioner Skinner Second
11:10:12 AM Motion passed unanimously.
11:10:15 AM Finance Director Ed Blackman discussion between ed and Marty about staff
11:10:16 AM Discussion between the Commission, Marty Lambert, and Ed Blackman
11:14:15 AM Extension Agent Ron Carlstrom Extension budget
11:14:50 AM Discussion between the Commission, Ron Carlstrom, Ed Blackman, and Earl Mathers
11:21:37 AM Commissioner Skinner I would move to approve a $1,000.00 in operations and $2,500.00 in vehicle reserve.
11:21:43 AM Commissioner Murdock Second
11:21:47 AM Motion passed unanimously.
11:21:52 AM Discussion between the Commission and Ed Blackman. Discussion regarding the $2,500.00 that Fairgrounds Director Sue Shockley requested be put in Capital for purchasing a new computer. Policy is to not purchase new computers, only replace broken ones. Ed Blackman suggests taking it out of the Fairgrounds budget.
11:22:58 AM Commissioner Skinner I'll move to do that. (To take the $2,500.00 out of the Fairgrounds budget).
11:23:00 AM Chairman White Second
11:23:02 AM Board discussion including Ed Blackman
11:23:26 AM Recess
11:25:07 AM Chairman White Reconvene to meeting. Board discussion
11:25:37 AM Motion passed unanimously.
11:26:02 AM Finance Director Ed Blackman Bridge
11:26:17 AM Commissioner Murdock Move to approve.
11:26:18 AM Commissioner Skinner Second
11:26:19 AM Motion passed unanimously.
11:26:22 AM Finance Director Ed Blackman Detention Center
11:26:45 AM Commissioner Murdock Move to approve.
11:26:47 AM Commissioner Skinner Second
11:26:47 AM Motion passed unanimously.
11:26:52 AM Finance Director Ed Blackman Compliance-Court Services-Health-recommends one motion for all.
11:27:22 AM Commissioner Skinner Move to approve all those.
11:27:23 AM Commissioner Murdock Second
11:27:25 AM Motion passed unanimously.
11:27:31 AM Discussion between the Commission and Ed Blackman
11:28:06 AM Finance Director Ed Blackman Superintendent of Schools and Treasurer
11:28:12 AM Commissioner Murdock Move to approve.
11:28:14 AM Commissioner Skinner Second
11:28:15 AM Motion passed unanimously.
11:28:19 AM Board discussion. Chairman White suggests postponing the fulfillment of the Planning Director position until a future date.
11:29:34 AM CAO Earl Mathers Comments, agreed to continue the management aspects of the Planning Department.
11:31:18 AM Discussion between the Commission, Ed Blackman, and Earl Mathers regarding the Planning Department and Sheriff budget. The Commission agreed to fund the Planning Director at 25 percent.
11:41:41 AM Commissioner Murdock I will make that motion at 25 percent but I'm doing that in discussion fully, I mean I would back off that if we're also going to reduce the Planning mill, but I don't think we will.
11:41:57 AM Commissioner Skinner Second
11:42:01 AM Motion passed unanimously.
11:42:41 AM Recess
1:22:00 PM Chairman White Reconvene to meeting.
1:22:10 PM Finance Director Ed Blackman Comments
1:23:11 PM Weed District Enforcement Education Coordinator John Ansley Weed budget
1:23:19 PM Discussion between the Commission, Ed Blackman, John Ansley, and Earl Mathers
1:33:11 PM Commissioner Skinner Comments, I'm gonna move that we go with, you put in everything we talked about, right Ed? Go with cutting the administrative position to three quarter time but then putting in the Parking Garage another $10,000 for operations.
1:33:40 PM Discussion between the Commission and Ed Blackman
1:35:03 PM Commissioner Murdock So if your motion is to just cut the $9,800.00 to the three quarter position, I second it and that would leave the $10,000.00 for the extra chemical.
1:35:16 PM Board discussion including Ed Blackman
1:36:09 PM Motion passed unanimously.
1:36:25 PM Finance Director Ed Blackman GIS
1:37:33 PM GIS Coordinator Allen Armstrong GIS-Gap analysis
1:44:11 PM Discussion between the Commission, Allen Armstrong, and Ed Blackman
1:51:01 PM Commissioner Murdock I move to approve that grant portion
1:51:05 PM Commissioner Skinner Second
1:51:08 PM Motion passed unanimously.
1:51:16 PM Commissioner Skinner I think the gap analysis is a really good project and I think it probably it will be needed at some point but in this economic time in looking at our revenues I just don't see that we could do it this year. I would move to deny it.
1:51:36 PM Commissioner Murdock Second
1:51:37 PM Board discussion
1:54:41 PM Motion passed unanimously.
1:55:11 PM Finance Director Ed Blackman Planning Board
1:55:28 PM Discussion between the Commission and Ed Blackman
1:56:08 PM Commissioner Murdock I will move to reinstate the full millage which is gonna restore that $35,000.00 but I'm doing that not just to balance the budget but to also have further discussions with the Planning Board about how to actually use that, comments.
1:56:27 PM Commissioner Skinner Second
1:56:35 PM Motion passed unanimously.
1:56:45 PM Discussion between the Commission, Ed Blackman, and Marty Lambert. Discussion regarding Fire Districts-Special Districts
2:07:41 PM Meeting adjourned.
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